This Privacy Notice describes the way in which we deal with the information and data you share with us in order for us to allow you the registration and participation at conference, congress, meeting or other event ("Event") you would like to attend, you will be speaking at or you are helping to organise.
We will process your personal data provided to us (whether in person, via our website, the mobile application form or any other means) or otherwise held by us in the manner and for the purposes set out in this Privacy Notice. Collection and processing of your personal data is conducted in accordance with the applicable data protection legislation, in particular, the Act No. 101/2000 Coll., on Protection of Personal Data or legislation that will amend or replace it in the future, e.g. the General Data Protection Regulation.
The controller of your personal data is CZECH-IN s.r.o., having its registered seat at 5. května 1640/65, Postal Code 140 00, Prague 4, Czech Republic, Identification No.: 485 82 387 ("C-IN" or "we").
In case of any requests relating to processing of your personal data or in case of exercising your rights set out in the Clause 4 below, please contact us at +420261174301 or send us an e-mail at email@example.com.
We process your personal data (as attendees, abstract authors or co-authors and speakers at the Event) only to the extent determined by the particular services we provide to you or other purposes of processing, namely:
Your personal data may be disclosed to reliable third parties that provide us with administrative or technical support, ensure marketing business activity for us, or, i.e. to the data processors.
We may also share your personal data with payment institutions in order to process your payment of the Event fees, with travel and accommodation providers in order to ensure your safe travel and appropriate accommodation during your stay, or with other reliable third parties helping us to organise the Event.
If required by law, we may share your personal data with government authorities or law enforcement bodies, with external advisors and with other personnel who is subject to confidentiality obligation.
If you grant us your consent to the processing of your personal data, you do so entirely voluntarily, and you have the right to revoke or restrict the consent at any time through by email addressed to firstname.lastname@example.org. If your personal data is processed for the purposes of direct marketing (including profiling) or on the basis of a legitimate interest, you also have the right to object to such processing at any time.
Under certain conditions and circumstances, your other rights include: right to access your personal data, right to have your personal data rectified or erased, right to restrict the processing, right to data portability and right to lodge a complaint against us, as a data controller, with the Data Protection Authority.
We retain your personal data for no longer than necessary to fulfil the purpose of the processing in question, i.e. typically for the period of performance of the contractual relationship or for the period explicitly required by the applicable legislation. Where we process your personal data based on your consent, such personal data will only be processed for the duration of the consent which you may revoke or restrict at any time. If you do so, we will stop processing the personal data concerned for the purposes you consented to.
Our website may include social media features, such as the Facebook or Twitter buttons. These features may collect certain information about visitors of our website, such as IP address or browsing history and may implement cookies to the browser of the visitors. Please note that processing of the collected data is governed by policies adopted by operators of the social media networks and, therefore, this Privacy Notice does not apply.
During the Event, you may decide to use a mobile application. The purpose of this application is to provide you with all information in more concise way and always up to date. All users of the application can also communicate together and, if they arrange their settings, they can be even contacted via the app. For downloading the app, you need to provide us with your name and e-mail and you can use the app during the whole event.
Any changes we may make to this Privacy Notice in the future will be notified to you through the agreed communication channels. You are however advised to periodically review this Privacy Notice for any changes that might have been made.